The hiring process is an arduous task that involves several stages to hire the perfect choice for a particular role. A detailed hiring process enables HR executives to take the right decision that will be helpful to foster the right talents and hence the growth of the organization. On the other hand, a rushed process will have a negative effect on creating missed opportunity costs.
Here are a few things that will surely help you understand the most important and unavoidable steps for hiring employees.
- Identify the requirements and plan accordingly
The foremost thing to be done with the utmost importance in hiring processes is to identify the available position and requirements- including qualifications, experience, and preferences- irrespective of whether it is a newly formed position or not. An effective plan comprising the various factors that typically affect the hiring decision will be much helpful to take an appropriate decision to select the right person for the right seat. The above-mentioned factors include the recruitment plan, interview questions, the selection of the interview panel, the screening criteria and most importantly, the timeline.
- Draft the job description
The job description of the role can be created based on the recruitment plan created. Additionally, the job description may be inclusive of other factors like essential functionalities of the role, workplace advantages, benefits and compensations provided by the company and salary perks.
- Advertisements and promotions
In addition to the notice made in the company’s career page, the right utilization of online job boards and social media for job postings seems to be a better idea these days. The job vacancy shall be notified internally to the current employees as well so leading them to either apply for the same if they are fit to apply for the post or to make referrals.
- Recruitment and applicant screening
Apart from the job postings and promotions, the recruiter may also involve in searching the appropriate candidate by making use of LinkedIn and similar professional platforms that might help to seek out qualified persons who are not actively searching for jobs but are actually fit for the vacant position. The job applications thus received through email or Applicant Tracking System (ATS) now needs to be sorted out by the hiring staff to avoid unqualified applications.
The initial stage of interviews usually gets started with the phone calls to the applicants by the HR executives. This is beneficial in determining whether the applicants possess the eligibilities and skills required to do the job and also to explain about the company, its functioning and the remaining interview processes to be conducted.
It strictly depends on the selection committee to decide on the number and the type of interviews to be conducted for various positions. Typically, a one on one interview with the HR manager is conducted as the first screening process to discuss with the applicant, his work experience, skills, and similar factors. This may be followed by in-depth panel interviews or one on one interview with the management staff or other members of the organization.
The final step involves the final interviews that might be conducted by the senior leadership members of the firm and is usually a narrow pool of the top candidates.
- Pre-employment tests and background checks
The assessment of talents, capabilities, personality and physical suitability for the job is a remarkable phase in the hiring process. The hiring executive includes in his strategies, some standardized tests that help assess the same. Backgrounding checking involves the authentication of the candidate’s information supplied to the employer during the recruitment process. It is an essential step to review and verify the applicant’s criminal records, employment history and educational backgrounds.
- The hiring decision
The decision of hiring the right candidate is made by subsequent evaluations based on interviews and talent assessments. Additionally, a list of backup candidates is also prepared by many companies in case the hired refuses to join in a later course of time. The hiring process will restart if no top choice is found.
- Employment reference checks
Employment reference checks are helpful in verifying the candidate’s educational qualifications and previous work experiences including the performance, strength, and weaknesses.
- Job offer
The candidate may either agree and sign, negotiate on any of the terms mentioned or turn down the offer upon the reception of the job offer letter. Read more on job offer letters and the various choices of offer letter samples here
- Hiring and Onboarding
The acceptance of offer letter by the candidate indicates that he or she is hired. Now what follows is filing paperwork related to the employment which includes tax holdings, work eligibility, and company-specific forms.
The most significant step in the hiring process is the onboarding of the selected candidates. This basically involves the preparation of the workspace of the new one, training and orientation schedules to know more about the organization, and providing the access credentials for work applications.